TL;DR
Cheqroom is a strong equipment-operations platform built around reservations, condition tracking, and maintenance schedules. Kepto is built around the handoff moment: who has it, since when, due back when, and when the return was recorded. If your team runs a hotel, property, or facility and needs a clean shift register, Kepto is the simpler fit. If you run an equipment room with booking and maintenance workflows, Cheqroom is the better tool.
Kepto vs Cheqroom
Two tools, different jobs. Here is where each one fits.
Why teams look for alternatives
Switching from Cheqroom
Cheqroom is built for equipment rooms with reservations, condition logs, and maintenance schedules. If your workflow is a daily shift handoff — keys, badges, radios, tools — the reservation and maintenance depth is overhead you do not need. Kepto gives you the register and the audit trail without the equipment-room model.
Switching to Kepto
Kepto has published self-serve plans and is built around a focused issue-and-return workflow. Cheqroom has a broader equipment-operations model with reservations, integrations, condition tracking, and optional maintenance capabilities. The right choice depends on which of those workflows your team actually needs.
*Cheqroom facts and displayed prices were checked on September 2, 2026. Its pricing page says prices are starting prices per admin and workspace, billed annually, and that minimum administrator counts apply. Offerings can change. Sources: pricing and plan comparison and security and privacy.
Side-by-side
| Capability | Kepto | Cheqroom |
|---|---|---|
| Primary focus | Day-to-day custody handoffs | Equipment operations and reservations |
| Published entry price | EUR 19/mo for Pro | 184 per admin/mo for Core* |
| Billing model | Monthly or annual workspace plan | Per admin and workspace; billed annually* |
| Free plan | 25 assets, 2 users | No free plan listed* |
| Assets and users on entry plan | 500 assets, 15 users on Pro | Unlimited items and users on Core* |
| Dedicated hardware required | ||
| QR / barcode scanning | ||
| Issue / check-out workflow | ||
| Electronic signatures | ||
| Record integrity | Issue and return records are append-only in the app | Markets tamper-proof audit records* |
| Reservations and bookings | ||
| Condition tracking | ||
| Maintenance management | Available as an add-on* | |
| Mobile access | Installable web app | Native mobile app |
| Integrations and API | Not a public product feature today | Slack, API, webhooks and Zapier listed on Core* |
Who each is best for
Kepto is best for
- Hotels tracking room keys, master keys, radios, and maintenance kits across shifts
- Property managers needing an audit trail for building keys and access cards
- Schools and clubs with a shared equipment pool
- IT/HR teams tracking onboarding and offboarding equipment
- Teams leaving a spreadsheet or paper log for a shared custody register
Cheqroom is best for
- Equipment rooms with reservation and booking workflows
- AV and media departments tracking camera, lighting, and audio gear
- Organizations that need condition logs and maintenance schedules
- Teams where gear is reserved weeks in advance, not handed off at a desk
Switching to Kepto
- Export your asset list — CSV from Cheqroom or your current spreadsheet.
- Create your Kepto workspace — free, 25 assets, 2 users, no card required.
- Import or add assets — Business includes CSV import; assets can also be added manually.
- Print QR labels (optional) — or just search by name at the counter.
- Run your first handoff — use Counter Mode to record the holder, due-back time, and optional signature.
If you want help mapping an existing process, reach out via the contact page.
Or see the full feature set on the features page.