01
Live Register
Find what exists.
A shared source of truth for assets, sites, holders, status, and QR labels.
Search "van key" -> holder, location, due-back time.
AssetsSitesTypesSearchAvailabilityQR labels
Capabilities
Everything on the record.
From a single front desk to a portfolio of sites — every capability below ships in Kepto today. No hardware, no consultants, no spreadsheet.
Everything Kepto covers
A full asset handoff system, grouped by work.
When a manager asks whether Kepto is serious enough for daily operations, this is the coverage: locate it, hand it out, prove it, recover it, govern it, and export the record.
No hardware
Works from the desk, a phone, or a printed QR label.
No mystery gaps
Search, handoff, proof, recovery, teams, reporting.
No bloated modules
Kepto stays focused on accountability and custody.
ModuleAnswer
02
Handoff Desk
Hand it out in seconds.
Issue and return assets at the counter without turning every handoff into admin work.
Room 204 issued to Ana, due 17:00, signed at desk.
Counter ModeIssueReturnDue-backHolderQuantity
03
Proof Layer
Keep the event on record.
Important actions can carry timestamps, photos, signatures, and receipt links as supporting evidence. Individual issue and return records cannot be edited or deleted in the app, keeping the handoff history append-only.
Export a complete handoff packet when the record matters.
HistoryAppend-onlyTimestampsSignaturesPhotosAudit packets
04
Recovery
Know what needs attention.
Overdue handoffs and weak records surface before they become expensive problems.
Expand the Dashboard radar and start with the oldest high-risk handoff still away from the desk.
Pulse viewOverdue queueCoachMorning BriefRemindersChase messages
05
Team Control
Control who can touch what.
Give staff the fast handoff tools and keep admin, billing, and security decisions protected.
Front desk can issue; admins manage users, billing, and security.
RolesInvitesAdmins2FAOrg settingsAccess control
06
Reporting & Scale
Grow without losing the record.
Move from the first workspace to multi-site operations with imports, exports, and tailored enterprise support.
Import the spreadsheet, run sites separately, export clean history.
CSV importCSV exportMulti-siteInstallable PWAEnterprise support
Only in Kepto
The layer spreadsheets never grow.
These are not extra boxes to configure. They sit on top of normal handoff data and point managers toward the next useful action.
Dashboard recovery radar
An expandable Dashboard view for handoff risk, the overdue queue, and ready-to-send holder follow-up messages.
Kepto Coach
Next-best-action recommendations from overdue handoffs, stale assets, and weak proof.
Asset Confidence Score
A 0-100 signal that shows which records are strong and which need cleanup.
Proof-of-Handoff packets
Printable history with signatures, photos, timestamps, and custody events.
Borrower receipt links
Copy a private receipt link after a single-item issue so the borrower can see what they have and when it is due.
The honest comparison
Four ways to track. One that answers.
| Paper log | Spreadsheet | Key cabinet | Kepto | |
|---|---|---|---|---|
| Shared current-status register | manual | product-dependent | ||
| Tracks any asset — not just keys | ||||
| Signature and photo evidence | manual | attachment-dependent | product-dependent | |
| Automated overdue reminders | requires automation | product-dependent | eligible plans | |
| Append-only issue and return records | product-dependent | |||
| Exportable history | manual | product-dependent | eligible plans | |
| Confidence score per record | ||||
| Phone and desktop access | product-dependent | |||
| Dedicated hardware required | ||||
| Starting price | variable | varies | vendor-specific | EUR 0 |
Kepto Coach
Kepto Coach turns handoff data into next-best actions.
Rules-based recommendations point managers toward overdue returns, stale inventory, missing setup, low-proof records, and holders who need follow-up.
Capture
Scan, issue, return
Coach
Next-best actions
Brief
Start with priorities
Today's Coach
What to fix next
Next best
6
Coach queue
Ready to review
2
Risk signals
Overdue or stale
94%
Healthy records
Proof is strong
Master key set
Call holder, mark return due
New workspace
Add asset types and locations
Old projector kit
No handoffs in 12 months
Built from operational rules, not vague chatter: every suggestion links back to a real handoff, asset, site, or setup gap.
01
Real-time tracking & visibility
See exactly who has which asset, when they took it, and when it is due back. The live register replaces guesswork, radio calls, and paper logs.
Live dashboard
Available, issued, and overdue counts — current to the second.
Custom asset types
Keys, equipment, vehicles, devices, kits — or your own labels.
Instant search
Find any item, holder, or location in milliseconds.
Front desk register● live
Room 204 — M. Novak · due 17:00issued
Master key A — returned by S. Horvatreturned
Lab badge 12 — due back yesterdayoverdue
Van 3 fob — T. Kovač · site Bissued
02
An append-only history auditors can review
Every handoff is logged with who, what, and when — backed by optional signatures and photos. Individual issue and return records stay append-only in the app, so a review starts with the record that was actually captured.
Append-only event history
Every checkout and return creates a timestamped record that cannot be edited or deleted in the app.
Role-based access
Admins manage inventory; staff get focused handoff flows.
Secure sessions & 2FA
Protected sessions, organization-level checks, TOTP for admins.
audit_log.csv
TIMEACTIONUSERASSET
10:42:01ISSUEj.smithMSTR-01
09:15:33RETURNa.davisRM-402
08:01:22ISSUEm.chenVAN-03
07:55:09SIGNEDm.chenVAN-03
03
Scales across sites and teams
One building or a whole portfolio — each site keeps its own register, and managers see the combined picture.
Multi-site management
Track assets across buildings, departments, and cities.
Bulk import wizard
Migrate thousands of records from CSV or XLSX with validation.
CSV exports
Pull clean history reports for reviews and security audits.
Main building
432 assets
accounted for
North campus
128 assets
2 overdue
Workshop
84 assets
accounted for
Site B
256 assets
accounted for
And so much more
Every feature is designed to make asset management feel invisible.
Team user accounts
Customizable asset types
Mobile-friendly dashboard
Kepto Coach recommendations
Handoff Intelligence
Overdue alerts & reminders
Keyboard shortcuts
Custom fields per asset
Audit packet generator
Append-only issue and return history
Search with smart filters
Usage history at the counter
Borrower receipt links
Installable web app
Admin two-factor auth
Tailored Enterprise support
How Kepto compares
Choosing the right tool
Kepto is built for the handoff moment. If you are comparing options, these pages break down the differences honestly.
Ready to put everything on the record?
Join teams using Kepto to keep shared assets accountable.
Free tier available. Paid plans start when checkout completes.