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User Guide
A visual walkthrough for setup, QR labels, Counter Mode, Handoff Intelligence, shortcuts, photos, teammates, imports, exports, and billing.
Set up records first, then add labels and users.
Assets
Sites
Counter Mode
Intelligence
Start with the real things you track: keys, devices, tools, vehicles, kits, cards, or anything shared.
Add a name, type, site, and total quantity
Use asset records for groups of identical units
Open the detail page to manage status and labels
Sites keep dashboards, Counter Mode, and reports focused on the building or team that matters right now.
Create sites for buildings, depots, departments, or job sites
Assign each asset to the right site
Filter dashboards and Counter Mode by site
A label turns any shared item into a fast handoff workflow. Scan it, confirm the person, and the log is saved.
Open an asset detail page and print the QR label
Put the label on the asset, shelf, box, or key tag
Scan from Counter Mode to issue or return faster
Counter Mode is the simple screen for staff. Regular users land there by default so they do not need admin tools.
Search or scan the asset
Choose who receives it
Return the exact open issue when it comes back
Coach turns overdue handoffs, stale records, weak proof, setup gaps, holder patterns, and plan pressure into plain next-best actions.
Review Dashboard recommendations
Open the asset or holder that needs work
Mark items done or dismiss what does not apply
Photos help staff identify the exact item, while reminders and proof context make overdue follow-up part of the workflow.
Upload a clear asset photo from the detail page
Set return reminders during issue flow
Use confidence and overdue panels to follow up quickly
Keep admins in control and give day-to-day staff only the focused tools they need.
Invite teammates by email
Give admins access to management and billing
Use regular users for Counter Mode operations
Move clean CSV or XLSX files into Kepto, preview warnings, and export clean history or packets whenever a review comes up.
Bulk import assets and optional history on Business
Map columns and preview row warnings
Export CSV history, audit packets, or proof packets
Paid plan checkout, the first paid month for eligible new workspaces, invoices, payment methods, and the billing portal are handled through Stripe.
Start on Free or choose a paid plan
Use Pro or Business when you need proof, imports, or higher limits
Use the billing portal for invoices, payment methods, and cancellation
Admins and superusers can add an authenticator app code before Kepto creates a session.
Open Settings and start 2FA setup
Scan the QR code with an authenticator app
Save recovery codes somewhere private
Managers can jump around Kepto without leaving the keyboard. Shortcuts stay disabled while typing in forms.
Press Ctrl/Cmd K or / to search
Press N to add an asset
Press I or R to open issue and return flows
Send the scenario and we will help map it into Counter Mode, recovery queue, proof packets, and manager review.